Nov 9, 2022

The Importance of Managing Your Server in Dentistry

Georgette Virgo | Nov 9, 2022 | 8 min read

A server is a computer or program that offers services to other computers or programs, called “clients”. Servers can provide any number of services, including but not limited to file storage, printing, email, and application hosting. When a client connects to a server, it can access the resources it provides.


Servers must be connected to a network to provide any required services. The network can be as small as a single computer or something more wide-scale like the internet. A client can access the server for as long as it is also connected to the same network.


Types of Servers

There are different types of servers, each designed to provide a specific service or group of services.


Database servers:

A database server is used to store and manage databases and provide access to authorized users. They are the backbone of any business that relies on data to make decisions. By storing data in a central location, database servers allow different departments and employees to share information and work together on projects. In addition, database servers can be used to track changes to data over time, which is essential for auditing and compliance.


Web servers:

Web servers host websites and provide web services. It stores the files that make up a website and makes them accessible to computers connected to the internet. When you type a web address into your browser, the browser contacts the web server and requests the files that make up the website. The web server then sends these files to the browser, which displays them on your screen.

There are different types of web servers, but the most common is the Apache web server, an open-source software that is free to download and use. Other popular web servers include Microsoft IIS and Nginx.


Application servers:

Application servers are used to host applications and provide access to them. They are typically used to host web applications but can also be used to host other types like database applications or middleware applications.

Application servers typically provide various services used by applications, such as a web server, a database server, and an application programming interface (API). They can also provide other services, including security, load balancing, and scalability.

Application servers are usually designed to be scalable to handle a large number of users and a large amount of data. They are also highly available to continue running even if one or more of their components fail.


File servers:

File servers are used to store files and share them among computers. The files are typically stored on hard disks or solid-state drives. They run a file server software program that manages access to the files and provides other functions such as virus scanning, file sharing, and collaboration.

Users can access files on a file server using a variety of methods, including the File Transfer Protocol (FTP), the Network File System (NFS), and Microsoft’s Server Message Block (SMB) protocol.


Print servers:

Print Servers are computers connected to one or more printers and provide printing services to other computers on a network. Print servers can be either dedicated computers solely used for providing print services or general-purpose computers that also perform other tasks.




Different Server Platforms

Physical Servers:

A physical server can be a stand-alone computer or part of a network of computers. A physical server is a single computer that runs one or more server software programs to manage network resources and user access. The hardware components of a physical server include a central processing unit (CPU), random access memory (RAM), storage devices, and network interface cards (NICs).


Virtual Servers:

A virtual server is a server that does not physically exist. Instead, they are created through a software by dividing the resources of a physical server into multiple virtual servers.

Virtual servers are often used to run multiple websites or high-resource applications that typically require a dedicated server. By using virtualization, businesses can get more out of their existing hardware and save money on expensive hardware upgrades.

Virtual servers are created and managed using software called a hypervisor. The most common type of hypervisor is the bare-metal hypervisor, which runs directly on the physical server hardware. Other types include hosted hypervisors, which run on top of a physical server operating system, and virtual machine monitors, which run on top of a user’s desktop operating system.

The main advantage of virtual servers is that they are much more flexible and scalable than physical servers. They can be easily created, deleted, and reconfigured to meet the changing needs of a business. Virtual servers can also be moved or copied to other physical servers with little downtime.

On the other hand, the disadvantages of virtual servers include the potential for decreased performance and the need for constant maintenance and updates. Virtual servers also require more disk space and memory than physical.



AWS is mostly known for it's reliability and scalability, the cloud computing platform offers many services to make sure your practice never goes down.

Common Server Issues

Servers can face many technical errors. Some of the most common ones include:

1. Server connection issues: This can happen when the server cannot connect to the internet or when there are problems with the server’s DNS settings.

2. Server down: The server is not responding to requests. This can happen for various reasons, such as power outages, network problems, or hardware issues.

3. Server overload: This happens when the server receives too many requests and is not able to handle them all. This can lead to the server crashing or becoming unresponsive.

4. Server security issues: This can happen when the server’s security settings are not correctly configured or when there are vulnerabilities in the server software that hackers can exploit.

5. Server hardware issues: This can happen when the server’s hardware is not working properly or is not compatible with the software running on it.

6. Server software issues: This can happen when the server’s software is not compatible with the hardware or when there are bugs in the software that can cause it to crash.


Server Management

Server management is the process of handling and organizing a server so it can be utilized most efficiently. This includes installing and configuring software, backing data, and monitoring performance.


Server management includes managing the following components:


1. Hardware – the process of organizing, controlling, and monitoring server resources in a physical server environment. This includes configuring server hardware, installing and updating software, managing user accounts and permissions, and monitoring server performance.


2. Software – the process of keeping the software up to date, ensuring that security patches are applied, and configuring the server for specific tasks.


3. Security – the process of administering and maintaining servers to ensure that they are secured from attack. It is vital to have a strong server management plan in place to reduce the risk of data breaches and other security threats. This includes installing and configuring security software, monitoring server activity, and maintaining server hardening standards.


Good server management practices can help keep a server running smoothly and prevent problems from arising. Properly maintained servers are also less likely to experience downtime, which can be costly for businesses.


Tools and Techniques For Good Server Management

There are several tools and techniques that can be used to manage servers. These include server virtualization, automation, and remote management.


  • Virtualization allows multiple virtual servers to run on a single physical server. This can be a useful way to consolidate servers and reduce hardware costs.


  • Automation can help to streamline server management tasks and reduce the need for manual intervention.


  • Remote management tools allow administrators to manage servers from a central location. This can help manage large numbers of servers or manage servers from different places.


The exact server management practices will vary depending on the needs of the business. However, some common tasks are typically performed when managing servers. These include installing and configuring software, backing data, and monitoring performance.


Some Good Practices of Server Management


1. Ensure that all servers are properly backed up. This includes the operating system and any data stored on the server.


2. Monitor the performance of all servers by keeping an eye on CPU usage, memory usage, and disk space.


3. Keep the server software up to date. This includes the operating system, as well as any applications that are running on the server.


4. Configure the server’s security by setting up proper firewall configurations and ensuring that only authorized users can access the server.


5. Perform regular maintenance tasks like disk defragmentation, disk cleanup, and software updates.


Importance of Server Management

In today’s world where data is increasingly being stored and accessed online, server management is crucial to maintain hassle-free and safe business operations.


Maintaining proper server management has unparalleled benefits, including:


  • Avoiding problems like downtime, data loss, and security breaches in a business.


  • Improving performance and stability through applying updates and patches promptly.


  • Ensuring that backups are properly taken, and recovery plans are in place


  • Reducing costs by ensuring that servers are used efficiently and that unnecessary resources are not consumed.


  • Enabling businesses to improve the efficiency and productivity of employees by providing remote access to authorized users.


  • Sharing resources securely, regardless of the user’s location, inevitably enhances efficiency and productivity.



Zenith Dental IT Support

Zenith Dental IT provides excellent server management to keep your computers running smoothly and efficiently. With their top-tier dental technical solutions, dental practices are assured that server problems will never hinder any successful day-to-day business operations.


Aside from server management, Zenith Dental IT support offers a wide range of affordable and guaranteed IT solutions specifically for Dental Practices. Depending on your needs, they can provide remote IT support, cloud backup and disaster recovery, host email encryption, HIPAA compliance, and host virtual servers.


Experience the best server management for your business. Get a quote from Zenith Dental IT today.


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